presentation submissions

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This year’s NH Emergency Preparedness Conference planning committee invites professionals and volunteers working in any aspect of emergency preparedness and response to showcase and share their model practices, planning and response tools, improvements from lessons learned, and resources (planning, information systems, trainings, etc.) that advance emergency preparedness, response, mitigation, and recovery.

Conference & Presentation Format

Presentations should focus on sharing model practices, tools, resources, and lessons learned that advance emergency preparedness and response.

The conference will be a full day from 8:15-4:45 (subject to change), with four blocks of 75 minute concurrent sessions, and breaks to allow time for exhibits and networking throughout the day.

There are two types of session formats:

• Standard Presentations (Maximum of 3 Presenters)
  A talk or media presentation focusing on a single topic or program followed by a short discussion with one or two presenters (maximum of three). The final 10-15 minutes of the presentation should allow for audience question and answers.

• Panel Presentations (Maximum 4 panelists plus a Moderator)
  Discussions presenting differing perspectives or approaches on a topic or question. Panels must include a moderator, and a maximum of four panelists. To enhance the richness of the discussion, criteria for selecting panelists should include diversity of presenters and/or viewpoints. The final 10-15 minutes of the panel should allow for audience question and answers.

The sessions will be assigned a time at a later date. If an applicant has time restrictions during the day of the conference (e.g., the presenter is only available in the morning or the afternoon) please indicate this information in the Additional Information section on the submission. 

Before submitting, please be sure ALL proposed presenters/panelists are lined up and availability is confirmed. You will be required to provide full names, credentials, contact information, experience presenting the topic, and a complete biography. Your submission may be rejected for incomplete information.

Preparing a Successful Proposal

You may find it helpful to download a blank presentation preparation form (linked to the form) and use it to draft your proposal. Save the form to your computer, and transfer (i.e. cut and paste) the information to the online submission system. You may also download a preview of the submission form to assist in gathering all required information. 

Download a Submission Review/Prep Form

You can make changes to your online submission until February 21st at 5:00pm.
 

Selection Criteria

The Conference Committee will review all presentations - selection will be based on the following criteria:

• All required information has been submitted 
• Topic and relevance to the conference, and attendee base
• Focuses on best practices, lessons learned and tools and resources that can be applied in NH
• Written description and learning objectives
• Presenter expertise
• Research findings are welcome, provided the session is aimed at practitioners and balanced with sufficient practical information (i.e.  'here's how this can be applied to XYZ')
• Absence of commercial sales content for services or products
• Proposal clearly identifies what will occur in the session in the format and time allotted
• Proposal describes how the session will effectively engage the audience in innovative thinking about new or proven ideas and approaches
• Proposal raises important questions or delivers positive, solution-oriented outcomes supported by research and/or program evaluation.

Compensation

Compensation is not provided to session presenters.

Presenter Responsibilities

• If selected, and if committee has asked for revisions, update submission and re-submit
• Coordinate with other speakers/panelists and moderators/facilitators in same session prior to the event.
• Coordinate with session monitors (monitors are provided by the NHEPC Planning Committee to assist you during the session).
• Provide information on audio visual needs to event planner by June 1, 2020.
• Provide final presentation materials for electronic distribution by June 18, 2020. We do not provide hard copies to participants. If presenters wish to have hard copies provided, they are responsible for reproducing, shipping and distributing the items.
• Arrange for own transportation and travel arrangements.
• Arrive at least 15 minutes prior to your session.

Questions?

For further information about this conference or the submission process, please contact Lori Walter at 603.573.3306 or email EPConference@jsi.com.